Infrastructure Projects Co-ordinator

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Infrastructure Projects Co-Ordinator

Puffing Billy Railway is seeking a Infrastructure Projects Co-Ordinator to assist with major future Infrastructure projects within the railway corridor.

This position is responsible for assisting the Manager, Infrastructure Projects in the safe, timely and on-budget delivery of PBR infrastructure project requirements through the application of planning, scheduling and management of contractors, suppliers and volunteers.


Key Duties & Responsibilities

  • Participate in internal PBR meetings as required
  • Represent the Railway at consultant and contractor meetings as required
  • Undertake necessary research into project feasibility and execution as directed /required
  • Interaction with stakeholders within and outside Puffing Billy Railway
  • Preparation of quotations and ensure effective implementation of works
  • Development of project scopes, tendering and project management from tender to completion
  • Scheduling of work and allocation of requests to subcontractors and employees
  • Daily management of sub-contractors
  • Carrying out WH&S audits and reviews on subcontractors and staff
  • Ensuring that work is performed within the scope, timeframe, budget and to the standards of the project.
  • Ensure relevant operating procedures and work instructions are implemented and followed by contractors / volunteers
  • Train new contractors and volunteers in correct and safe work practices and participate where required in resolution of safety issues
  • Preparation of reports as required
  • Monitoring, maintaining and recording details of infrastructure assets
  • Excellent and clearly demonstrated organisational skills.
  • Demonstrate strong oral and written communication skills and proven capacity to utilise required technology
  • Communicate effectively with a range of persons, including the capacity to provide advice and assistance


  • Be a champion of company culture and lead by example
  • Perform all duties in an appropriate manner that would add value to the Puffing Billy brand and respect for internal and external customers
  • Assist management where ever possible to ensure clarity and transparency in all areas of Safety Management.
  • Be a champion of change and assist the organisation where ever possible to ensure change is welcomed and managed effectively.
  • Adhere to all company values, principles and procedures including:
  • WH&S requirements
  • Rail Safety Management System requirements
  • Puffing Billy’s Heritage Integrity
  • Child safe awareness
  • Understand and demonstrate support for the company’s commitment to a harassment free workplace;
  • Display respect, care and consideration for differing cultural values.
  • An understanding and appreciation of Puffing Billy’s history and current business


Key Competencies

  • Strong understanding of Asset Management principles
  • Experience in Facility Management, Maintenance and capital works
  • Proven experience in managing field staff and contractors
  • Ability to read and understand contracts, plans and work scopes
  • Ability to forge and maintain excellent working relationships with staff, volunteers and contractors.
  • Ability to follow instructions and take direction when required
  • Ability to multi task, manage own time and prioritise to meet deadlines
  • Excellent literacy and numeracy skills
  • Fluency in English language
  • Ability to maintain confidentiality and to handle issues with sensitivity
  • Self-motivated with a high energy approach
  • Excellent customer service focus and interpersonal skills
  • Exceptional written and verbal negotiation skills
  • Ability to work with all levels of management
  • High level attention to detail
  • High level planning and organising skills
  • Experience and ability to work within budgets
  • Intermediate skills in Microsoft Office Word, Excel & Access
  • A strong focus on Safety, Environment and Quality
  • Trade knowledge in either Plumbing, Electrical, Carpentry, HVAC would be an advantage.
  • Ability to work under pressure with little or no supervision
  • Demonstrate motivation and determination to understand the needs of the railway whilst meeting the control requirements
  • Ability to manage high volumes of work in a busy environment, meet deadlines whilst coping with demands from internal and external sources and maintain attention to detail and accuracy
  • Contribute to and participate in continuous professional and organisational improvement
  • Financial literacy & ability to contribute to and work within budget & business plans
  • Ability to develop team commitment and cooperation and to coach others in job skills
  • Ability to use own initiative and judgment in interpretation of data
  • Interaction with stakeholders within and outside Puffing Billy Railway;


Qualifications & Experience Required

  • Relevant building trade qualification desirable or minimum of ten years’ experience in building, maintenance or trades provision
  • Extensive knowledge of contractor supervision and management
  • Experience in using Computerised Maintenance Management Systems (CMMS)
  • Experience in using safety management systems
  • Experience in working with and managing volunteers would be an advantage
  • Current motor vehicle driver’s licence
  • Current Police Crimcheck
  • Current Working with Children Check


Key Relationships

  • Manger, Infrastructure Projects – Primary Report
  • Puffing Billy Preservation Society (PBPS)
  • ETRB Senior Management Team
  • ETRB Operations Planning Management Team.
  • Heritage Advisory Committee
  • Puffing Billy Railway salaried and voluntary workers.
  • External stakeholders including elected officers and senior management in public and private organisations.
  • Consultants, contractors, suppliers and service providers


Health & Safety

Safety leadership

  • Leads by example in ensuring a safe workplace, compliant with all PBR safety policies and procedures
  • Ensures all external contractors and consultants have the appropriate current clearances, certificates, inductions and systems to operate on the PBR work sites
  • Minimises all safety risks by employing all necessary risk prevention and management systems


Ergonomics / Risks

  • Frequent (occurs 1/3-2/3 of time)
  • Manual handling task (0 – 15kg)
  • Repetitive (occurs 2/3+ of time)
  • Entering construction worksites
  • Walking on uneven surfaces
  • Gripping, holding, clasping with fingers/hands
  • Constant
  • Hand/arm movement i.e. stacking, reaching, typing and sorting
  • Sitting at workstation / VDU/computer screen glare


Additional Notes

  • Attendance at night meetings and some variation to normal hours of work (including early or late starts, weekends and public holidays) may be expected within reason.
  • As Puffing Billy Railway’s peak time is during the Victorian school holiday period, annual leave during school holidays is not always an option.
  • This job description is not intended to be all-inclusive.  Employee may perform other related duties as negotiated to meet the ongoing needs of the organisation.


Assessment & Selection Process

  • Application based screening against all criteria listed above. 
  • First and second interview. 
  • Professional References Required


Please send your application to